Benefits of a Franking Machine
Using a franking machine for your business is a great way of projecting a professional, polished image as well as saving vital time and money for your company. This method of postal management is easy to use and comes with a flexibility that the traditional method doesn’t. Why drive to the post office or use your own stored stamps when you can frank all your mail quickly and easily, ready for posting? Royal Mail also offer a collection service from your premises every day if you need it.
There are no restrictions on the use of minimum postage making franking machines suitable for large corporations, government offices, universities, small businesses and self employed individuals. EBay sellers use franking labels nowadays for their own regular transactions.
You can customise your own franking mark, meaning that your company projects a very professional image which is visible on all outgoing mail and you can also include a return address on items. Franking machines can now also include a message to build the brand of your company, or to draw the recipient’s attention to a special promotion.
The franking mark will be highly visible and vibrant across all your outgoing letters and parcels, creating consistency for your clients. In addition to the advertising benefits, the franking mark itself creates easier processing in post offices because it is recognisable. Royal Mail treats franked letters in the same way as business mail, thus avoiding any delays.
There are further benefits to using a franking machine.
As of the end of April 2015, Royal Mail have increased their discounts to users of franking machines and it is at present up to 37% cheaper than using traditional stamps. You will make a saving of 22% for every 1st class outgoing letter and 37% for every 2nd class letter. Packets of 2kg will save as much as 25%. You can use our simple postage rates calculator to find out how much you can save by introducing a franking machine to your business.
Re-crediting of your franking machine is available 24 hours a day, and this can often be done online or via your machine. If you have late night posting to get through and you run out of credit, you can simply top up.
The exact postage can be set automatically, meaning that you will not accidentally over-stamp your mail and, perhaps more importantly, you won’t under-stamp it either (avoiding unnecessary surcharges to unhappy customers).
Omitting the need for traditional stamps is a great bonus, as these are often lost, torn or stolen within small or large businesses. Also, there is nothing as frustrating as searching through a drawer and discovering that you have used the last stamp and the post office has already closed. But there are plenty more benefits for an office manager using a franking machine.
Modern franking machines often feature PIN protection, requiring the user to input their regular password to gain access. The temptation for anyone to use the machine for other purposes that are not in the interest of the company, is no longer an issue.